The Define User dialog box is used to add a new user or edit existing user's properties. It is opened by selecting the User branch, then the Add User option from the right mouse menu or Users menu; or by selecting a specific user in the User branch, then the Edit User option from the right mouse menu or User menu.
When used to edit a User, the User Name and Date of the last edit is shown at the bottom of the dialog box.
The following information is available:
User Name: Enter a new alphanumeric name (or other identifier, such as Employee ID), up to 50 characters in length. The User Status field is grayed out, but automatically set to Active.
Note: If the entered User Name already exists in the database, then an Error message is provided indicating this; the User Name is not added to the database, and the user is returned to the Define User dialog box.
Privilege: Select one of the pre-defined Privilege levels from the list.
Note: This option is not available if the currently selected Privilege Level does not allow Edit User feature.
Password: To change a password, replace the current field contents with the new password. Enter the same information into the Confirm Password field.
Note: Passwords are case-sensitive, no more than 30 characters in length, and may include (or start with) any ASCII character (including a space).
Folder: Select an existing folder from the User branch to hold the new user information. User Folders are useful to segregate the user population, such as by department.
Web User: Select this option to allow the user access via the Web Interface. A Web User Administrator has full rights, including creating and modifying analyses, from within the web interface. A Web User Viewer’s rights are limited to viewing existing Work Sets (either public Work Sets or private Work Sets where the user has been given access).
Note: The ability to access the Web Interface is restricted to the number of licenses purchased of the optional Web Interface. Only the purchased number of licensed web users may have this property selected. Please contact your sales representative for additional licenses to the Web Interface.
Active Status: When de-selected (turned OFF), this user may not log into the application.
Note:
1. To log on a new user, select Change User from the Tools menu or the toolbar.
2. Editing a User Name or User Status will update the contents of the User table. Existing data values associated with this user will remain associated to the user, even though the name or status has been changed. However, when the Last Edited information is shown at the bottom of a dialog box, it will refer to the user name that was current at time of edit.
3. Since there may be data or other information associated with a given user, there are no provisions for deleting a user. You may prevent a user from logging on by changing their status to Inactive.